DIOCESE OF QU’APPELLE

The Diocese of Qu’Appelle (Anglican Church of Canada) covers the Southern ¼ of Saskatchewan. The Diocese is comprised of 61 congregations which are grouped into 34 parishes. Including the bishop there are 19 stipendiary clergy and 24 lay salaried staff.

The diocese is seeking Accounting & Bookkeeping personnel to work in Regina. The Financial Administrator is a key position in the implementation of diocesan finance policy and in the supporting and resourcing of the parishes in the diocese with the Executive Archdeacon, the Office Manager, and other staff. As Part of a team, the Finance Administrator supports the ministry of the Bishop and work of the diocese in financial matters and also in the reception of visitors at the synod office.

KEY DUTIES AND RESPONSIBILITIES OF THE  Finance Administrator

Accounting and financial control

  • Daily record keeping using ACCPAC & ADP payroll systems
    • make bank deposits (approx. 20 per week)
    • receipt all income
    • reconcile statements
    • Manage the Payroll service for approximately 50 persons including: Records of Employment and Clergy Residence Deduction forms
  • Provide accounting services for a number of small groups in the Diocese
  • Maintain and update both paper and digital files
  • Accounts payable
    • Send cheques as required (approx. 40 per week)
    • Ensure timely payments of accounts including payroll contributions
    • Synod office expenses
    • Pension premiums & benefits
    • National Church General Synod assessment
    • Mileage reimbursements, synod office staff, clergy & committee members
    • Stewardship Campaign funds returns to Parishes (quarterly)
    • Assorted expense reimbursements
    • Be attentive to cash flow needs
  • Accounts Relievable & Other income
    • Invoice parishes for: Stipend, Fair-shares, Insurance & Professional Development
    • Stewardship campaign (LtM) income
    • Process trust fund, investment income and miscellaneous donations

  Organizational Relationships

  • Manage ongoing banking relationships
  • Gain a working knowledge of the structures of the Anglican Church of Canada
  • Administer calculation of Parochial Fair Shares and assist in the collection of the same
  • Coordinate the administration of the national Pension and Group Insurance plans
  • Provide support advice and guidance to parish treasurers
  • Respond to questions from employees via phone, email & written correspondence
  • Produce, send, and file all correspondence that comes from the Finance Office
  • Facilitate the annual audit

Civic Compliance

  • Be familiar with the requirements of not for profit organizations, taxes, GST, etc
  • Ensure Diocesan finance complies with internal policies and government regulations
  • Assist Executive Officer in working with diocesan realtor, lawyer and parish treasurers regarding the sale of properties
  • File for annual Charitable status and corporate registration

 Management Support and Reporting

  • The Finance Office reports to the Executive Archdeacon, works with the Finance Committee in budget planning and implementation, and presentations at Council
  • The production of quarterly and monthly reports and end of year statements
  • Attend meetings and present financial information to Finance Committee, Diocesan Council, and other committees as required. (may include evenings or Saturdays)
  • Conduct ad hoc financial analysis as required.

 Job Growth

  • Create agendas and take Minutes for Finance Committee meetings
  • Review and analyze audit results and recommend the audited statements for approval
  • Provide support for annual business plan development and budgeting process
  • Assist the Executive Officer in review of contracts and solicit legal advice as required
  • Receive and record annual parochial returns (statistical records)
  • Preparation of the annual narrative budget
  • Assist Trustees in the management of invested funds
  • With the executive archdeacon manage of the Diocesan insurance coverage

 General

  • Ability to work well in a team environment. and to deal diplomatically & work harmoniously with parishioners and members of various committees
  • Have an understanding of Christian Stewardship
  • As with all staff at St Cuthbert’s House, the Finance Office personnel will be courteous; prompt to reply to all inquiries; carry out their task dutifully; and observe confidentiality of information
  • Office Staff gather for Morning Prayer 8.30 – 9am every morning and all are encouraged to pray during the day

SALARY and WORKING HOURS

  • This post will be a five day, 35 hour position, 8am to 4pm
  • On occasions when work may be required on Saturdays for committees or Council meetings, time off in lieu shall be granted
  • Holidays include 1 week after Christmas and at present 4 weeks annual entitlement. Statutory days are also granted and if these fall on a day off a day in lieu will be granted
  • The salary is negotiable dependant on experience and qualification with an approximate range from $38,000 to $43,000 plus benefits

 ACCOUNTABILITY

The Finance Administrator is accountable to the Executive Archdeacon and the Diocesan Council. The position is bonded. A criminal record check will be required every 3 years. There will be an annual appraisal.

THE PREFERRED CANDIDATE WILL DEMONSTRATE:    

Personal Skills and Attributes

  • Attention to detail - An analytical mind - Well developed interpersonal skills
  • Ability to work well in a team environment and to deal diplomatically & work harmoniously with members of various committees
  • Self-motivated & able to perform consistently well in a busy environment
  • An understanding of Christian Stewardship willingness to pray for the diocese
  • Be able to keep confidence and care for confidential information

 Education and Qualifications

  • Formal training: University degree / SIAST diploma in accounting / business admin
  • Preferred 3 years accounting experience
  • Professional qualification as a CFA/CPA is considered an asset

 Knowledge

  • A good understanding of accounting principles and familiarity with current accounting & legal requirements for the reporting of company & charity accounts and GST
  • A working knowledge of or willingness to learn the structures of the Anglican Church
  • A good knowledge of and ability in acceptable accounting software applications

 Technical and Applied Skills

  • Ability to work with ACCPAC (Sage300) accounting software and ADP payroll
  • Extensive knowledge of the use & development of accounting systems & spreadsheets
  • Ability to explain financial information to finance & non-finance personnel
  • Ability to deal with external auditors & to prepare any required analyses
  • Effective diary / task management / organisational skills

Please submit applications by DECEMBER 4, 2017 to one or both of the following addresses:

EMAIL:  dio.quappelle@sasktel.net

MAIL:   Diocese of Qu'Appelle

            ATTN:  The Ven. Dell Bornowsky

            1501 College Avenue, Regina  SK  S4P 1B8