Office Administrator

St. Mary the Virgin Anglican Church

3337 15th Avenue, Regina, SK, S4T 1T3

Contact

[email protected]

3065226052

POSITION SUMMARY:

The Administrative Office Assistant provides both hospitality and administrative support to ensure the smooth functioning of parish life. This role serves the ministry of the priest, vestry, parish members, and building renters with professionalism, warmth, and efficiency. This role is central to maintaining an organized, welcoming, and mission-focused parish environment, supporting both the spiritual and operational life of the church.

Key Responsibilities

Hospitality & Front Office Support

• Serve as the welcoming presence of the church to visitors, members, and community groups
• Answer phones, respond to emails, and greet guests in a courteous manner
• Coordinate building access and support for renters and outside groups
• Assist parishioners with inquiries regarding services, events, and ministries

Administrative Support

• Provide direct administrative support to the Priest and Vestry
• Provide administrative support to Treasurer (invoices, cheques signing, deposits, tracking pledges.
• Prepare bulletins, parish life notes, and parish communications
• Maintain parish calendar and coordinate scheduling for meetings and events
• Keep parish records (membership, baptisms, weddings, funerals, etc.) organized and up to date
• Manage correspondence, filing, archives, and database
• Compile the AGM reports for distribution

Operations & Coordination

• Communicate with ministry leaders to support parish programs
• Process facility use agreements and maintain renter documentation and key list
• Order office and hospitality supplies as needed
• Communicates with building maintenance personnel regarding maintenance issues

To apply: please forward application to [email protected] on or before March 17, 2026.

Qualifications

Administration Skills

• Organization & Time Management – Managing calendars, deadlines, meetings, and multiple tasks efficiently
• Attention to Detail – Accuracy in documents, records, communications, and scheduling
• Record Keeping – Maintaining databases, files, and confidential records
• Scheduling & Coordination – Organizing meetings, events, and facility use
• Professional Written Communication – Emails, newsletters, bulletins, and correspondence
• Verbal Communication – Answering phones, greeting visitors, assisting parishioners
• Active Listening – Understanding needs and responding appropriately
• Diplomacy & Discretion – Handling sensitive or confidential information with care
• Microsoft Office or Google Workspace (Word, Excel/Sheets, Outlook/Gmail?)
• Database Management Systems (church management software is a plus)
• Basic Accounting or Bookkeeping Knowledge (invoicing, tracking payments, deposits)
• Online Communication Tools (Zoom, email platforms, website updates)

Communication Skills

• Professional Written Communication – Emails, newsletters, bulletins, and correspondence
• Verbal Communication – Answering phones, greeting visitors, assisting parishioners
• Active Listening – Understanding needs and responding appropriately
• Diplomacy & Discretion – Handling sensitive or confidential information with care

Technical Skills

• Microsoft Office or Google Workspace (Word, Excel/Sheets, Outlook/Gmail?)
• Database Management Systems (church management software is a plus)
• Basic Accounting or Bookkeeping Knowledge (invoicing, tracking payments, deposits)
• Online Communication Tools (Zoom, email platforms, website updates)